Invoicing

You can receive orders from two separate systems. We ask you to carefully respect the invoicing instructions and the invoicing address that will be mentioned on our respective purchase orders !

1. For every order other than the ones coming from Belgacom ex Telindus, one original of each facture must be sent to :

   Belgacom SA
   Boîte postale 10600
   1140 Evere Haacht

   VAT number : BE 0202-239-951

2. For every order from Belgacom ex Telindus, one original of each facture have to be sent to :

Belgacom NV
Geldenaaksebaan  335
3001 Heverlee

VAT number : BE 0202-239-951

The invoice must mention:

• the legal required data;
• Belgacom required data.

Each invoice, not drawn up in accordance with the contract and the order, will be refused and sent back to the supplier/service provider.

Invoices issued by any supplier/service provider from a country not in the 'Eurozone' can be drawn up in its own currency, unless stated differently in the contract or the order. In this case the VAT amount must also be expressed in the legal currency of the country.

The time of payment stipulated in the contract becomes effective at the date of reception of the invoice, in so far as the invoiced goods and/or the services are accepted.

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A. Legal required data :

These are mandatory data as described in Directive 2001/115/EC of the Council of the European Union of 20 December 2001, and other required data by Belgian law.

• date of issue (of the invoice): this is the date that the invoice is created by the supplier: i.e., no earlier than when the order is executed and accepted by Belgacom;
• sequential number: the supplier's invoice number; 
• the full name and address of the taxable person (supplier) and of his customer (Belgacom);
• the VAT number of the taxable person (supplier);
• the VAT number of the customer:
  Belgacom SA : BE 0202 239 951
• the date on which the supply of goods or of services was made or completed; 
• the quantity and nature of the goods supplied or the extent and nature of the services rendered: these data must be included in the invoice as indicated on the order. The quantity of the goods supplied must always be expressed in the Belgacom item units indicated on the order, i.e., ST or PC (piece), DS or BT or BX (box), PK or PQ or PAC (pack), RL or ROL (roller), ZK or SC (sac) or m (meter);
• the taxable amount per rate or exemption, the unit price exclusive of tax and any discounts or rebates if they are not included in the unit price;
• the VAT rate applied;
• the VAT amount payable : amounts expressed in the national currency;
• if a transaction isn't subject to VAT, the reason for the exception;
• for intra-Community supplies: NG8-code, net weight, Incoterms code and transport type:
  NG8-code (goods code): every product or good has an eight-digit code; these codes are set out in INTRASTAT's Nomenclature of Goods. Example: 8473 1011 for LaserJet toner;
  Net weight: weight excluding packaging, expressed in kg;
  Incoterms (terms of delivery) : there will only be worked with DDP (Delivered Duty Paid);
• if invoicing by a fiscal representative (article21.2), the VAT number of this fiscal representative as well as his full name and address.

B. Belgacom required data :

• for a purchase order (PO), the correct PO number or the RPO number (RPO123456) transferred by the person who is in charge of your file;
• correct purchase order item number (PO lines), if applicable;
• if the invoiced amount does not exceed EUR 250 (VAT excluded) and/or you do not have a purchase order: the name, the PER number (ID123456) of the person who placed the order and/or his cost center number (cc123456);
• the correct Belgacom article number (max. 8 figures, leading zeros can be omitted), if applicable.